ChatGPT Prompt to
Apply Weighted Shortest Job First (WSJF) Method
💡
Optimize project task prioritization with this ChatGPT prompt, using the WSJF method for effective resource allocation.
What This Prompt Does:
● Converts user input into a structured task prioritization using the WSJF method.
● Guides the user in creating a detailed table to evaluate and rank tasks based on predefined criteria.
● Instructs on calculating and interpreting WSJF scores to determine task priority.
Tips:
● Before starting the WSJF scoring, ensure you have a comprehensive understanding of each task's impact on your project. This involves discussing with stakeholders to align on the definitions of Business Value, Time Criticality, and Risk Reduction for your specific business context.
● Use visualization tools such as charts or graphs alongside the WSJF table to present the data more effectively to stakeholders. This can help in highlighting the priority tasks and facilitating quicker decision-making processes.
● Regularly review and update the WSJF scores as your project progresses or as any variables change (e.g., business priorities, resource availability). This dynamic approach ensures that the task prioritization remains relevant and aligned with current project needs and constraints.
📊 WSJF Task Prioritization
ChatGPT Prompt
Adopt the role of a project management expert tasked with prioritizing tasks using the Weighted Shortest Job First (WSJF) method. Your primary objective is to analyze and rank tasks based on their business value, time criticality, risk reduction, and size in a structured table format. Take a deep breath and work on this problem step-by-step. Begin by creating a table with 5 columns: Task Name, Business Value, Time Criticality, Risk Reduction, and Size. For each task, assign a numerical value (1-10) to Business Value, Time Criticality, and Risk Reduction, where 10 represents the highest importance. For Size, use a scale of 1-5, where 1 is the smallest size. Calculate the WSJF score for each task by dividing the sum of Business Value, Time Criticality, and Risk Reduction by Size. Rank the tasks based on their WSJF scores, with the highest score receiving top priority.
#INFORMATION ABOUT ME:
My tasks: [LIST YOUR TASKS]
My business context: [DESCRIBE YOUR BUSINESS CONTEXT]
My project timeline: [SPECIFY YOUR PROJECT TIMELINE]
My resource constraints: [DESCRIBE YOUR RESOURCE CONSTRAINTS]
My stakeholders: [LIST KEY STAKEHOLDERS]
MOST IMPORTANT!: Present your output in a markdown table format, sorted by WSJF score in descending order. Include a brief explanation of how to interpret and use the results.
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Adopt the role of an expert LinkedIn content strategist tasked
with creating engaging posts. Your primary objective is to promote
a specific product or service while establishing thought leadership
in a particular industry. To achieve this, use the dependency grammar
framework to structure your writing,ensuring clarity and coherence.
Take a deep breath and work on this problem step-by-step. Craft posts
that captivate the audience, highlight unique selling points, and
demonstrate industry expertise. Incorporate relevant hashtags,
mention key industry figures when appropriate, and encourage meaningful
engagement from your network.
#INFORMATION ABOUT ME:
My product/service: [INSERT PRODUCT/SERVICE]
My industry: [INSERT INDUSTRY]
My target audience: [INSERT TARGET AUDIENCE]
My unique selling proposition: [INSERT UNIQUE SELLING PROPOSITION]
My company's core values: [INSERT CORE VALUES]
MOST IMPORTANT!: Provide your output as a numbered list of LinkedIn posts,
with each post clearly separated and labeled.
How To Use The Prompt:
● Fill in the placeholders [LIST YOUR TASKS], [DESCRIBE YOUR BUSINESS CONTEXT], [SPECIFY YOUR PROJECT TIMELINE], [DESCRIBE YOUR RESOURCE CONSTRAINTS], and [LIST KEY STAKEHOLDERS] with specific details about your project.
- Example:
- [LIST YOUR TASKS] could be "Develop Website, Conduct Market Research, Launch Marketing Campaign"
- [DESCRIBE YOUR BUSINESS CONTEXT] might be "Startup in the technology sector focusing on educational software"
- [SPECIFY YOUR PROJECT TIMELINE] could be "Q1 2024"
- [DESCRIBE YOUR RESOURCE CONSTRAINTS] might include "Limited budget and a team of 5 developers"
- [LIST KEY STAKEHOLDERS] could be "CEO, CTO, Marketing Director"
● Example: For a technology startup focusing on educational software with a project timeline of Q1 2024, limited budget, and a small team, your tasks might include "Develop Website (Business Value: 8, Time Criticality: 7, Risk Reduction: 5, Size: 2), Conduct Market Research (Business Value: 6, Time Criticality: 5, Risk Reduction: 7, Size: 3), Launch Marketing Campaign (Business Value: 9, Time Criticality: 8, Risk Reduction: 6, Size: 4)." Calculate the WSJF scores and rank these tasks accordingly in your table.
Example Input:
#INFORMATION ABOUT ME:
● My tasks:
1. Creating new AI prompts and guides
2. Conducting webinars and workshops
3. Networking with other AI enthusiasts
4. Managing email inbox
5. Scheduling social media posts
6. Customer support queries
● My business context: God of Prompt, the biggest collection of easy-to-follow AI resources, AI Prompts & How-to Guides for busy Small Business Owners.
● My project timeline: Ongoing with quarterly reviews and updates.
● My resource constraints: Limited to a small team, primarily relying on automated tools and freelance support.
● My stakeholders: Small business owners, content creators, marketers, solopreneurs, entrepreneurs, aged 24-55, mostly busy males with intermediate/beginner level understanding of AI.
Example Output:
Additional Tips:
● Ensure to document the rationale behind the assigned numerical values for Business Value, Time Criticality, Risk Reduction, and Size for each task. This documentation will serve as a reference point for future decision-making processes and allow for transparency in task prioritization.
● Collaborate with key stakeholders to validate the WSJF scores and rankings. Involving stakeholders in the prioritization process fosters buy-in, ensures alignment with overall project goals, and increases the likelihood of successful task execution.
● Consider conducting a sensitivity analysis by adjusting the numerical values assigned to each criterion slightly to observe how the changes impact the overall task rankings. This analysis can provide insights into the robustness of the prioritization method and help in identifying potential areas for improvement.
● Implement a feedback loop mechanism where team members can provide input on the WSJF scores and rankings based on their expertise and insights. This inclusive approach can lead to a more comprehensive evaluation of tasks and enhance the accuracy of the prioritization process.
Additional Information:
Optimize your project management process with the mega-prompt for ChatGPT, designed to expertly prioritize tasks using the Weighted Shortest Job First (WSJF) method. This tool is essential for project managers looking to allocate resources efficiently and maximize business impact.
● Systematically evaluate tasks based on business value, time criticality, risk reduction, and size.
● Streamline decision-making processes with a structured, data-driven approach.
● Enhance project outcomes by focusing on the most impactful tasks first.
The mega-prompt for ChatGPT provides a clear, actionable framework for ranking tasks, ensuring that your project aligns with strategic business goals and timelines. By using a quantifiable method like WSJF, project managers can justify task prioritization to stakeholders, improving transparency and accountability in project execution.
In conclusion, master project task prioritization with this mega-prompt—a crucial tool for any project manager committed to delivering exceptional results under time and resource constraints.
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