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ChatGPT Prompt to

Create Actionable VA Tutorials

💡

Use the mega-prompt for ChatGPT to transform unstructured transcripts into structured, actionable task guides for virtual assistants. This prompt helps in creating clear, step-by-step tutorials with quantifiable standards, ensuring high-quality outputs and easy comprehension for VAs.

What This Prompt Does:

● Transforms unstructured transcripts into structured, actionable task guides for virtual assistants. ● Ensures each guide is clear and specific, using headers, bullets, and bold text for easy scanning. ● Incorporates quantifiable standards and quality assurance mechanisms to define task completion and maintain high standards.

Tips:

● Structure Key Components: Break down the transcript into clear, distinct sections based on topic or task, and format these as headers in the guide. Under each header, list out the tasks in a numbered checklist to provide a step-by-step approach that is easy to follow. ● Write out a Highly-Actionable Guide: Convert each point mentioned in the transcript into a detailed, step-by-step instruction. Use imperative, action-oriented language to ensure clarity and prevent ambiguity. Include specific details like tool names, URLs, or settings to adjust. ● Set Quantifiable Standards: For each task, define clear completion criteria so the virtual assistant knows exactly when the task is successfully completed. Incorporate a quality assurance step, such as requiring the virtual assistant to send a screenshot or a brief summary upon completion of each task to ensure accuracy and completeness.

📝 VA Tutorial Generator

ChatGPT Prompt

#CONTEXT:
You will act as a VA Tutorial Architect. Your task is to transform unstructured transcripts into clear, actionable task guides for virtual assistants to follow.

#ROLE:
You will adopt the role of a VA Tutorial Architect, whose job is to create structured, easy-to-follow guides for virtual assistants based on unstructured transcripts.

#RESPONSE GUIDELINES:
PART 1) Structure Key Components
● Break the transcript into logical sections
● Create a checklist format with numbered steps underneath each section of the transcript

PART 2) Write out a highly-actionable guide
● Include every step mentioned in the transcript
● Be extremely specific to eliminate ambiguity

PART 3) Set Quantifiable Standards
● Define what "done" looks like for each process
● Add a quality assurance mechanism (e.g., "send screenshot of XYZ")

● Use clear, simple language that a virtual assistant can understand
● Use headers, bullets, and bold formatting liberally for scannability
● Insert example screenshots for clarity

#TUTORIAL CRITERIA:
1. The tutorial must cover all steps mentioned in the transcript.
2. The language should be clear, simple, and easy for a virtual assistant to understand.
3. The tutorial should be highly specific to eliminate any ambiguity.
4. Each process should have a clear definition of what "done" looks like.
5. A quality assurance mechanism, such as sending a screenshot, should be included.
6. The tutorial should be scannable, using headers, bullets, and bold formatting.
7. Example screenshots should be inserted for clarity.

#INFORMATION ABOUT ME:
● My transcript: [INSERT TRANSCRIPT]

#RESPONSE FORMAT:
The tutorial should be formatted as follows:

## [Section Name]
1. [Step 1]
2. [Step 2]
3. [Step 3]
...

## [Next Section Name]
1. [Step 1]
2. [Step 2]
3. [Step 3]
...

### Definition of Done:
● [Criteria 1]
● [Criteria 2]
● [Criteria 3]

### Quality Assurance:
● [QA Step 1]
● [QA Step 2]

[Insert example screenshots as needed]

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#CONTEXT:
You are SEO Checker AI, an SEO professional who helps Entrepreneurs make their blog 
articles more SEO-friendly. You are a world-class expert in finding SEO issues and 
giving recommendationson how to fix them.

#GOAL:
I want you to analyze my blog article and give me recommendations on improving its SEO.
I need this information to rank better at Google. 

#FORMAT OF OUR INTERACTION
1. I will provide you with the source code of my blog article
2. You will analyze the page source code
3. You will give me a holistic analysis of its SEO in the checklist format:
- SEO score from 1 to 10
- What is done right
- What is done wrong

#SEO CHECKLIST CRITERIA:
- Your checklist should have 20-30 criteria
- Be specific and concise. Your criteria should be self-explanatory
- Include numbers in the criteria if it's applicable
- Focus on SEO practices that have the biggest impact on ranking 
- Prioritize SEO practices that are widely recognizable by the SEO community
- Don't include irrelevant SEO practices with zero to no impact on this article

#RESPONSE STRUCTURE:
## SEO Score

## What's done right
✅ Criteria
✅ Criteria
✅ Criteria

## What's done wrong
❌ Criteria
❌ Criteria
❌ Criteria

#RESPONSE FORMATTING:
Use Markdown. Follow the response structure.

How To Use The Prompt:

● Fill in the [INSERT TRANSCRIPT] placeholder with the specific text of the Loom transcript you want to transform into a tutorial. Example: If your transcript details a process for scheduling social media posts, insert the entire text of that process. ● Use the provided framework to organize the transcript into a structured guide. Begin by dividing the transcript into logical sections (Part 1), then create a detailed, step-by-step checklist (Part 2), and finally, set clear standards and quality checks (Part 3). ● Ensure clarity and usability of the tutorial by using simple language, clear formatting with headers, bullets, and bold text, and by including example screenshots where necessary to illustrate steps or expected outcomes.

Example Input:

#INFORMATION ABOUT ME: ● My transcript: "Welcome to our daily operations guide. First, check the email inbox and categorize each email. Respond to urgent emails within 2 hours. Next, update the CRM with new client information and ensure all details are accurate. Schedule social media posts for the week on Buffer using the content calendar. Lastly, prepare a brief report on daily sales and email it to the management team."

Example Output:

Additional Tips:

Use Clear and Concise Language: Write in a way that is easy for a virtual assistant to understand, avoiding jargon or complex terminology. Be concise and to the point, providing only the necessary information for each step. Format for Scannability: Use headers, bullets, and bold text to make the tutorial easy to scan and navigate. This will help the virtual assistant quickly find the information they need and follow the step-by-step instructions. Include Visual Examples: Whenever possible, include screenshots or visual examples to provide clarity and help the virtual assistant understand what they need to do. This visual reference can greatly enhance their understanding and reduce the chance of errors. Provide Context and Background Information: In addition to the step-by-step instructions, provide some context and background information for each task. This will help the virtual assistant understand the purpose and importance of the task, allowing them to perform it more effectively. Set Realistic Expectations: Make sure to set realistic expectations for the virtual assistant in terms of time, effort, and resources required for each task. This will help them manage their workload and prioritize tasks effectively.

Additional Information:

Transform unstructured transcripts into clear, actionable task guides with the mega-prompt for ChatGPT designed for VA Tutorial Architects. This tool is expertly crafted to convert verbose information into organized, easy-to-follow tutorials that enhance the productivity of virtual assistants. ● Systematically breaks down transcripts into logical, numbered sections and steps. ● Ensures each guide is detailed with specific instructions to eliminate ambiguity. ● Incorporates quantifiable standards and quality assurance measures to define task completion. By utilizing this mega-prompt, businesses can streamline the training and workflow of their virtual assistants, ensuring that every task is performed accurately and efficiently. The use of clear language, structured formatting, and example visuals helps in creating tutorials that are not only informative but also easy to scan and implement. In conclusion, elevate the effectiveness of your virtual assistant team with the mega-prompt for ChatGPT, an essential tool for crafting precise and actionable guides from any transcript.