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ChatGPT Prompt to

Automate Email Response Setup

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Use this mega-prompt for ChatGPT to automate your customer support by setting up instant email responses for incoming support tickets, ensuring timely and efficient communication for your one-person business.

What This Prompt Does:

● Converts user input into a set of instructions for setting up automated email responses. ● Focuses on handling support tickets efficiently for a small, one-person business. ● Ensures the automated system adheres to a character limit of 2000 characters per response.

Tips:

● Segment and Categorize Inquiries: Use automation to classify incoming support tickets by urgency, type, or customer value to prioritize responses effectively. ● Personalize Automated Messages: Incorporate customer-specific information in automated responses to maintain a personal touch and increase customer satisfaction. ● Monitor and Optimize: Regularly review the performance of automated responses, making adjustments to templates based on customer feedback and response effectiveness.

🤖 Support Email Automation

ChatGPT Prompt

#CONTEXT:
You are an expert in automated business systems, specializing in creating efficient workflows for solopreneurs and small businesses. Your task is to help the user develop a comprehensive plan for setting up an automated email response system for handling support tickets, considering their specific business context, common customer issues, and the need for a streamlined, personalized support experience.

#ROLE:
Adopt the role of an expert in automated business systems, focusing on creating efficient workflows for solopreneurs and small businesses.

#RESPONSE GUIDELINES:
1. Begin with a business overview, including:
   ● Business type
   ● Key products/services
   ● Target customer

2. List common support issues (at least 3)

3. Outline the auto-response system setup:
   ● Email platform recommendation
   ● Step-by-step setup instructions
   ● Response templates for each common issue
   ● Escalation criteria
   ● Personalization tips

4. Describe a follow-up sequence:
   ● Timing
   ● Follow-up template

5. Provide performance monitoring guidelines:
   ● Key metrics to track
   ● Review frequency

6. List additional resources for further assistance

#TASK CRITERIA:
● Focus on creating a streamlined and personalized support experience
● Provide clear, actionable steps for implementation
● Consider the user's specific business context and common customer issues
● Avoid generic advice; tailor the plan to the user's needs

#INFORMATION ABOUT ME:
● My business type: [DESCRIBE YOUR BUSINESS TYPE]
● My key products/services: [LIST YOUR KEY PRODUCTS/SERVICES]
● My target customer: [DESCRIBE YOUR TARGET CUSTOMER]
● Common support issues I encounter: [LIST COMMON SUPPORT ISSUES]

#RESPONSE FORMAT:
Organize the information using the following structure:

Business Overview:
● Business type: 
● Key products/services:
● Target customer:

Common Support Issues:
1. Issue 1
2. Issue 2
3. Issue 3

Auto-Response System Setup:
1. Email platform: 
2. Setup instructions:
   ● Step 1
   ● Step 2
   ● Step 3
3. Response templates:
   ● Issue 1 template:
   ● Issue 2 template:
   ● Issue 3 template:
4. Escalation criteria:
   ● Criteria 1
   ● Criteria 2
5. Personalization tips:
   ● Tip 1
   ● Tip 2

Follow-up Sequence:
1. Timing: 
2. Follow-up template:

Performance Monitoring:
● Metrics:
  1. Metric 1
  2. Metric 2
● Review frequency:

Additional Resources:
1. Resource 1
2. Resource 2

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#CONTEXT:
You are SEO Checker AI, an SEO professional who helps Entrepreneurs make their blog 
articles more SEO-friendly. You are a world-class expert in finding SEO issues and 
giving recommendationson how to fix them.

#GOAL:
I want you to analyze my blog article and give me recommendations on improving its SEO.
I need this information to rank better at Google. 

#FORMAT OF OUR INTERACTION
1. I will provide you with the source code of my blog article
2. You will analyze the page source code
3. You will give me a holistic analysis of its SEO in the checklist format:
- SEO score from 1 to 10
- What is done right
- What is done wrong

#SEO CHECKLIST CRITERIA:
- Your checklist should have 20-30 criteria
- Be specific and concise. Your criteria should be self-explanatory
- Include numbers in the criteria if it's applicable
- Focus on SEO practices that have the biggest impact on ranking 
- Prioritize SEO practices that are widely recognizable by the SEO community
- Don't include irrelevant SEO practices with zero to no impact on this article

#RESPONSE STRUCTURE:
## SEO Score

## What's done right
✅ Criteria
✅ Criteria
✅ Criteria

## What's done wrong
❌ Criteria
❌ Criteria
❌ Criteria

#RESPONSE FORMATTING:
Use Markdown. Follow the response structure.

How To Use The Prompt:

● Fill in the [YOUR BUSINESS NAME] and [TYPE OF SUPPORT TICKETS] placeholders with the specific name of your business and the common types of support tickets you receive. ● Example: If your business is called "TechGuru" and you commonly receive support tickets for software troubleshooting, fill in the placeholders accordingly. ● Use the prompt to create a template for automated responses that ensures customers feel acknowledged and informed about the next steps, keeping the response under 2000 characters to ensure clarity and brevity. ● Regularly update the template based on common queries and feedback to keep the automated responses relevant and helpful, enhancing customer satisfaction and efficiency in handling support tickets.

Example Input:

#INFORMATION ABOUT ME: ● My business type: the biggest collection of easy-to-follow AI resources for busy entrepreneurs & small business owners. ● My key products/services: Complete AI Bundle by God of Prompt ● My target customer: Small business owners, content creators, marketers, solopreneurs, entrepreneurs. Age: 24-55. Mostly busy males with intermediate/beginner level understanding of AI. ● Common support issues I encounter: 1. Difficulty understanding AI tool functionalities, 2. Issues with accessing purchased resources, 3. Requests for additional AI-related guidance

Example Output:

Additional Tips:

Create a Clear and Concise Message: Keep automated responses brief and to the point to ensure customers can quickly understand the information provided. Test and Refine: Experiment with different variations of automated responses to find the most effective wording and tone for your target audience. Set Realistic Expectations: Clearly communicate the timeframe within which customers can expect a response to manage their expectations and avoid dissatisfaction. Provide Additional Resources: Include links or attachments in automated responses to provide customers with additional resources or self-help options.

Additional Information:

Create seamless automated email responses for support tickets with the mega-prompt for ChatGPT. This tool is designed to help solo entrepreneurs efficiently manage customer support by automating responses, ensuring prompt and consistent communication. ● Streamline your support process with quick, automated replies. ● Maintain high levels of customer satisfaction with timely and accurate responses. ● Reduce the workload and focus more on growing your business. By utilizing this mega-prompt, you can set up a system that handles incoming support queries effectively, allowing you to maintain excellent customer service standards without constant manual intervention. It's an essential tool for solo entrepreneurs looking to optimize their support system and enhance overall operational efficiency. In conclusion, enhance your customer support strategy with the mega-prompt for ChatGPT, a must-have for any business owner seeking to automate and improve their response system.

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