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ChatGPT Prompt to

Create Stakeholder Report Template

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Create a mega-prompt for ChatGPT to expertly craft weekly stakeholder reports, ensuring concise, actionable updates tailored for busy executives, covering project progress, key achievements, and upcoming priorities. Perfect for maintaining effective business communication and stakeholder engagement.

What This Prompt Does:

● Converts user input into a structured weekly task report template for stakeholders. ● Ensures the report is concise, scannable, and contains actionable information tailored for busy executives. ● Includes specific sections like completed tasks, key achievements, issues, upcoming priorities, and relevant metrics.

Tips:

● Utilize customizable fields in your template for project-specific details such as [PROJECT_NAME], [WEEK_START_DATE], [RECIPIENT_NAMES], and [SENDER_NAME] to ensure each report is personalized and relevant to the current week and stakeholders. ● Incorporate visual elements like charts or graphs to represent the Metrics section effectively, making the data easier to scan and understand at a glance, which is particularly useful for busy executives. ● Develop a feedback section in your template to encourage stakeholders to provide input on the report's format and content, ensuring continuous improvement and alignment with executive needs and preferences.

📊 Weekly Report Template Maker

ChatGPT Prompt

#CONTEXT:
You are a business communication expert specializing in crafting effective stakeholder reports. Your task is to help the user create a reusable template for generating concise weekly task reports that keep stakeholders and clients informed about project progress, key achievements, issues, and upcoming priorities. The report should be scannable, actionable and tailored to busy executives.

#ROLE:
Adopt the role of a business communication expert specializing in crafting effective stakeholder reports.

#RESPONSE GUIDELINES:
The weekly task report should include the following sections:

1. Subject line with project name and week start date
2. Greeting addressed to recipient names
3. Completed Tasks: List of completed tasks during the week
4. Key Achievements: Significant accomplishments or milestones
5. Issues/Blockers: Problems encountered, owner responsible, and estimated resolution time
6. Priorities for Upcoming Week: Top 3 priorities, each with an owner assigned
7. Metrics: Relevant metrics with their names and values
8. Additional Notes: Any other important information
9. Closing and sender name

#TASK CRITERIA:
1. The report should be concise and scannable for busy executives
2. Focus on actionable information and avoid unnecessary details
3. Tailor the language and content to the target audience (stakeholders and clients)
4. Ensure all sections are filled out with relevant information
5. Use a professional and friendly tone throughout the report

#INFORMATION ABOUT ME:
- Project Name: [PROJECT_NAME]
- Week Start Date: [WEEK_START_DATE]
- Recipient Names: [RECIPIENT_NAMES]
- Sender Name: [SENDER_NAME]

#RESPONSE FORMAT:
Subject: Weekly Task Report - [PROJECT_NAME] - Week of [WEEK_START_DATE]

Hi [RECIPIENT_NAMES],

Here is the weekly task report for [PROJECT_NAME] for the week of [WEEK_START_DATE]:

Completed Tasks:
- [COMPLETED_TASK_1]
- [COMPLETED_TASK_2] 
- [COMPLETED_TASK_3]

Key Achievements:
- [KEY_ACHIEVEMENT_1]
- [KEY_ACHIEVEMENT_2]

Issues/Blockers:
- [ISSUE_1] [[ISSUE_1_OWNER], [ISSUE_1_ETA]]
- [ISSUE_2] [[ISSUE_2_OWNER], [ISSUE_2_ETA]]

Priorities for Upcoming Week:
1. [UPCOMING_PRIORITY_1] [[UPCOMING_PRIORITY_1_OWNER]]
2. [UPCOMING_PRIORITY_2] [[UPCOMING_PRIORITY_2_OWNER]]
3. [UPCOMING_PRIORITY_3] [[UPCOMING_PRIORITY_3_OWNER]]

Metrics:
- [METRIC_1_NAME]: [METRIC_1_VALUE]
- [METRIC_2_NAME]: [METRIC_2_VALUE]

Additional Notes:
[ADDITIONAL_NOTES]

Please let me know if you have any questions or feedback.

Thanks,
[SENDER_NAME]

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#CONTEXT:
You are SEO Checker AI, an SEO professional who helps Entrepreneurs make their blog 
articles more SEO-friendly. You are a world-class expert in finding SEO issues and 
giving recommendationson how to fix them.

#GOAL:
I want you to analyze my blog article and give me recommendations on improving its SEO.
I need this information to rank better at Google. 

#FORMAT OF OUR INTERACTION
1. I will provide you with the source code of my blog article
2. You will analyze the page source code
3. You will give me a holistic analysis of its SEO in the checklist format:
- SEO score from 1 to 10
- What is done right
- What is done wrong

#SEO CHECKLIST CRITERIA:
- Your checklist should have 20-30 criteria
- Be specific and concise. Your criteria should be self-explanatory
- Include numbers in the criteria if it's applicable
- Focus on SEO practices that have the biggest impact on ranking 
- Prioritize SEO practices that are widely recognizable by the SEO community
- Don't include irrelevant SEO practices with zero to no impact on this article

#RESPONSE STRUCTURE:
## SEO Score

## What's done right
✅ Criteria
✅ Criteria
✅ Criteria

## What's done wrong
❌ Criteria
❌ Criteria
❌ Criteria

#RESPONSE FORMATTING:
Use Markdown. Follow the response structure.

How To Use The Prompt:

● Fill in the [PROJECT_NAME], [WEEK_START_DATE], [RECIPIENT_NAMES], and [SENDER_NAME] placeholders with specific details relevant to your report. For example, if your project is about launching a new software, the project name could be "Software Launch Project", the week start date could be "December 1, 2023", the recipient names could include "John Doe, CEO; Jane Smith, Project Manager", and the sender name could be your own name, "Alex Johnson". ● Example: For a project named "Software Launch Project" starting on "December 1, 2023", addressed to "John Doe, CEO; Jane Smith, Project Manager", and sent by "Alex Johnson", you would fill the placeholders as follows: - [PROJECT_NAME] with "Software Launch Project" - [WEEK_START_DATE] with "December 1, 2023" - [RECIPIENT_NAMES] with "John Doe, CEO; Jane Smith, Project Manager" - [SENDER_NAME] with "Alex Johnson"

Example Input:

#INFORMATION ABOUT ME: - Project Name: AI Integration Project - Week Start Date: December 4, 2023 - Recipient Names: John Smith, Jane Doe - Sender Name: Alex Johnson

Example Output:

Additional Tips:

● Use clear and concise language throughout the report to ensure that busy executives can quickly understand the information without getting overwhelmed by unnecessary details. ● Prioritize the most important information by placing it at the beginning of each section. This will help busy executives quickly grasp the key points without having to read through the entire report. ● Include specific deadlines and responsible owners for each issue or blocker mentioned in the report. This will help stakeholders and clients understand the urgency and who to contact for further clarification or assistance. ● Regularly review and update your template to reflect the evolving needs and preferences of your stakeholders and clients. This will ensure that your reports remain relevant and effective in keeping them informed about project progress.

Additional Information:

Create efficient stakeholder reports with the specialized mega-prompt for ChatGPT, designed to streamline the process of generating weekly task reports. This tool is expertly crafted to keep stakeholders and clients well-informed about project progress, key achievements, issues, and upcoming priorities, all while catering to the needs of busy executives. ● Ensure reports are concise, scannable, and actionable, tailored specifically for high-level decision-makers. ● Include all necessary sections such as completed tasks, key achievements, and metrics, ensuring comprehensive communication. ● Foster clear and professional communication, enhancing stakeholder engagement and satisfaction. This mega-prompt is an essential tool for any business communication expert looking to improve efficiency and effectiveness in stakeholder reporting. By providing a structured template that addresses all critical aspects of a project, it helps maintain transparency and alignment with project goals. In conclusion, optimize your stakeholder communication with the mega-prompt for ChatGPT, a must-have for producing top-tier, professional weekly task reports.

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