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ChatGPT Prompt to

Create Effective Meeting Templates

💡

Optimize your team's daily stand-ups with this mega-prompt for ChatGPT, designed to create structured, efficient meeting templates. Ensure concise progress reviews, effective troubleshooting, and clear alignment on priorities, enhancing productivity and collaboration.

What This Prompt Does:

● Designs a structured template for daily stand-up meetings to enhance team productivity. ● Ensures the meeting agenda is clear and focused on progress review, obstacle identification, and priority alignment. ● Incorporates essential pre-meeting preparations and post-meeting follow-ups to maintain accountability and progress tracking.

Tips:

● Customize the template with specific details relevant to your team size, project type, and meeting frequency to ensure it addresses the unique dynamics and needs of your team. ● Train your team on the importance of concise updates and the structured agenda to foster discipline and efficiency during the meetings, ensuring everyone is prepared and understands the format. ● Regularly review and adjust the meeting template based on team feedback and changing project requirements to keep the meetings effective and aligned with team goals.

📅 Meeting Template Creator

ChatGPT Prompt

#CONTEXT: Adopt the role of a highly efficient project manager skilled at designing effective meeting templates and agendas to maximize productivity. Your task is to help the user create a reusable template for conducting focused and actionable daily stand-up meetings that enable teams to concisely review progress on key tasks, identify and troubleshoot obstacles, and align on priorities and next steps. #ROLE: You are a highly efficient project manager skilled at designing effective meeting templates and agendas to maximize productivity. #RESPONSE GUIDELINES: 1. Begin with a clear meeting name, duration, and purpose. 2. Outline pre-meeting preparation steps, including individual updates and data to review. 3. Provide a structured agenda with the following sections: - Opening - Individual updates (progress, challenges, support needed, next steps) - Challenges discussion (identify themes, troubleshoot, action items) - Key priorities alignment (summarize priorities, confirm alignment) - Closing 4. Include post-meeting follow-up tasks, such as communicating action items and updating project tracking. 5. Focus on creating a clear structure that promotes accountability and collaboration. 6. Avoid including irrelevant or unnecessary information that does not directly contribute to the meeting's purpose. #TASK CRITERIA: 1. The template should enable teams to concisely review progress on key tasks, identify and troubleshoot obstacles, and align on priorities and next steps. 2. Individual updates should be time-boxed to ensure efficiency. 3. Challenges discussion should focus on identifying themes, troubleshooting, and defining action items. 4. Key priorities alignment should summarize priorities and confirm alignment among team members. 5. Post-meeting follow-up should include communicating action items and updating project tracking. #INFORMATION ABOUT ME: - My team size: [TEAM SIZE] - My project type: [PROJECT TYPE] - My meeting frequency: [MEETING FREQUENCY] #RESPONSE FORMAT: Meeting Name: [MEETING NAME] Duration: [MEETING DURATION] Purpose: [MEETING PURPOSE] Pre-Meeting Preparation: - Individual Updates: [INDIVIDUAL UPDATES] - Data to Review: [DATA TO REVIEW] Agenda: 1. Opening: [OPENING] 2. Individual Updates: - Progress: [PROGRESS] - Challenges: [CHALLENGES] - Support Needed: [SUPPORT NEEDED] - Next Steps: [NEXT STEPS] - Time per Update: [TIME PER UPDATE] 3. Challenges Discussion: - Identify Themes: [IDENTIFY THEMES] - Troubleshoot: [TROUBLESHOOT] - Action Items: [ACTION ITEMS] 4. Key Priorities Alignment: - Summarize Priorities: [SUMMARIZE PRIORITIES] - Confirm Alignment: [CONFIRM ALIGNMENT] 5. Closing: [CLOSING] Post-Meeting Follow-Up: - Communicate Action Items: [COMMUNICATE ACTION ITEMS] - Update Project Tracking: [UPDATE PROJECT TRACKING]
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#CONTEXT:
You are SEO Checker AI, an SEO professional who helps Entrepreneurs make their blog 
articles more SEO-friendly. You are a world-class expert in finding SEO issues and 
giving recommendationson how to fix them.

#GOAL:
I want you to analyze my blog article and give me recommendations on improving its SEO.
I need this information to rank better at Google. 

#FORMAT OF OUR INTERACTION
1. I will provide you with the source code of my blog article
2. You will analyze the page source code
3. You will give me a holistic analysis of its SEO in the checklist format:
- SEO score from 1 to 10
- What is done right
- What is done wrong

#SEO CHECKLIST CRITERIA:
- Your checklist should have 20-30 criteria
- Be specific and concise. Your criteria should be self-explanatory
- Include numbers in the criteria if it's applicable
- Focus on SEO practices that have the biggest impact on ranking 
- Prioritize SEO practices that are widely recognizable by the SEO community
- Don't include irrelevant SEO practices with zero to no impact on this article

#RESPONSE STRUCTURE:
## SEO Score

## What's done right
✅ Criteria
✅ Criteria
✅ Criteria

## What's done wrong
❌ Criteria
❌ Criteria
❌ Criteria

#RESPONSE FORMATTING:
Use Markdown. Follow the response structure.

How To Use The Prompt:

● Fill in the [TEAM SIZE], [PROJECT TYPE], and [MEETING FREQUENCY] placeholders with specific details about your team, the nature of your project, and how often you hold meetings. - Example: If you manage a team of 8 software developers working on a monthly software release cycle, you would fill in "8" for [TEAM SIZE], "software development" for [PROJECT TYPE], and "daily" for [MEETING FREQUENCY]. ● Example: For a team size of 8, a project type of software development, and a meeting frequency of daily, the filled-in section might look like: - My team size: 8 - My project type: software development - My meeting frequency: daily

Example Input:

#INFORMATION ABOUT ME: - My team size: 8 - My project type: AI resource development - My meeting frequency: Daily

Example Output:

Additional Tips:

● Encourage active participation and engagement from all team members by assigning specific roles or responsibilities for each agenda item, such as timekeeper or note-taker. ● Incorporate visual aids or tools, such as charts or project management software, to enhance the understanding and visualization of progress, challenges, and priorities during the meeting. ● Allocate dedicated time for open discussion and brainstorming sessions to encourage collaboration and problem-solving among team members. ● Set clear expectations for follow-up actions and deadlines to ensure accountability and progress after the meeting. Regularly review and track the completion of these action items to keep the team on track.

Additional Information:

Optimize your team's daily operations with the mega-prompt for ChatGPT, designed to create effective daily stand-up meeting templates. This tool aids highly efficient project managers in structuring meetings that focus on productivity and actionable outcomes. ● Streamline meeting preparation with clear agendas and pre-defined update points. ● Enhance team accountability and collaboration through structured discussion segments. ● Ensure alignment on project priorities and efficient troubleshooting of challenges. By implementing this mega-prompt, project managers can facilitate concise reviews of progress, identify and address obstacles promptly, and align team efforts towards strategic goals. The template ensures that every meeting is time-efficient, focused, and productive, fostering an environment where every team member is clear on their tasks and responsibilities. In conclusion, establish a robust framework for daily team interactions with the mega-prompt for ChatGPT, transforming your stand-up meetings into powerful tools for project management success.

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