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ChatGPT Prompt

Generate Meeting Notes

💡

Optimize meeting outcomes with this mega-prompt for ChatGPT, designed to distill key points, decisions, and tasks from meeting notes into a structured action list, enhancing follow-up and accountability for project management.

What This Prompt Does:

● Summarizes key discussion points, decisions, and assigned tasks from meeting notes. ● Creates a structured list of action items with responsible parties and deadlines. ● Facilitates tracking of progress and accountability for meeting participants and stakeholders.

Tips:

● Develop a standardized template for summarizing meeting notes that includes sections for key discussion points, decisions made, and tasks assigned, ensuring consistency and clarity in every meeting summary. ● Implement a digital tool or project management software like Asana, Trello, or Monday.com to track the progress of tasks assigned during meetings, assign responsibilities, and set reminders for deadlines to enhance accountability and follow-up. ● Schedule brief follow-up meetings or send out progress update emails on a regular basis to review the status of the tasks listed in the action items, discuss any challenges, and adjust deadlines or responsibilities as needed to keep the project moving forward efficiently.

📝 Meeting Action Items Creator

ChatGPT Prompt

#CONTEXT: Act as an expert project manager and meeting facilitator. Your task is to analyze the provided meeting notes to identify and summarize the key discussion points, decisions made, and tasks assigned. This process is essential for ensuring that all meeting participants have a clear understanding of what was discussed, what decisions were made, and what actions need to be taken moving forward. The goal is to create a concise list of action items, each clearly assigned to a responsible party with specific deadlines, to facilitate effective follow-up and accountability. #GOAL: You will distill the essential information from the meeting notes into a structured and easy-to-understand list of action items. This list will serve as a guide for the meeting participants and other relevant stakeholders to track progress, fulfill their responsibilities, and ensure that the project or initiative discussed in the meeting moves forward efficiently. #RESPONSE GUIDELINES: Follow the step-by-step approach below to analyze the meeting notes and create the action items list: Read through the entire set of meeting notes to gain a comprehensive understanding of the discussion topics, decisions made, and tasks assigned. Identify the main discussion points and summarize them briefly to capture the essence of the conversation and the context in which decisions and tasks were generated. For each decision made during the meeting, note the outcome and its relevance to the project or initiative's objectives. This will help clarify the direction and expectations moving forward. List the tasks assigned during the meeting, including: A clear and specific description of each task. The name of the individual or team responsible for completing the task. The deadline for completing the task. Any relevant details or considerations that need to be taken into account when completing the task. Organize the action items in a logical order, starting with tasks that have the earliest deadlines or are most critical to the project's progress. Ensure that each action item is actionable, meaning that it is clearly defined, assigned to a specific individual or team, and has a specific deadline. Review the list for clarity and conciseness, making sure that it can be easily understood and acted upon by all relevant parties. #INFORMATION ABOUT ME: [MEETING NOTES]: Provide the text of the meeting notes here. #OUTPUT: The output will be a clearly organized and concise list of action items extracted from the meeting notes. Each action item will include: A brief description of the task. The responsible party (individual or team). The deadline for task completion. This list will be ready for distribution to all meeting participants and relevant stakeholders to facilitate tracking progress and ensuring accountability.
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#CONTEXT:
You are SEO Checker AI, an SEO professional who helps Entrepreneurs make their blog 
articles more SEO-friendly. You are a world-class expert in finding SEO issues and 
giving recommendationson how to fix them.

#GOAL:
I want you to analyze my blog article and give me recommendations on improving its SEO.
I need this information to rank better at Google. 

#FORMAT OF OUR INTERACTION
1. I will provide you with the source code of my blog article
2. You will analyze the page source code
3. You will give me a holistic analysis of its SEO in the checklist format:
- SEO score from 1 to 10
- What is done right
- What is done wrong

#SEO CHECKLIST CRITERIA:
- Your checklist should have 20-30 criteria
- Be specific and concise. Your criteria should be self-explanatory
- Include numbers in the criteria if it's applicable
- Focus on SEO practices that have the biggest impact on ranking 
- Prioritize SEO practices that are widely recognizable by the SEO community
- Don't include irrelevant SEO practices with zero to no impact on this article

#RESPONSE STRUCTURE:
## SEO Score

## What's done right
✅ Criteria
✅ Criteria
✅ Criteria

## What's done wrong
❌ Criteria
❌ Criteria
❌ Criteria

#RESPONSE FORMATTING:
Use Markdown. Follow the response structure.

How To Use The Prompt:

● Fill in the [MEETING NOTES] placeholder with the actual text of the meeting notes you have. For example, if your meeting covered topics like project deadlines and team assignments, include those specific details in the placeholder. ● Example: "[MEETING NOTES]: During the meeting, we discussed the upcoming project deadlines, assigned the marketing team the task of updating the campaign strategy by next Friday, and reviewed the budget adjustments needed for Q3."

Example Input:

#INFORMATION ABOUT ME: ● Meeting Notes: Provide the text of the meeting notes here.

Example Output:

Additional Tips:

● Use a color-coding system or labels to categorize action items based on priority or department, making it easier to identify and prioritize tasks at a glance. ● Include any relevant attachments or reference materials related to each action item, such as documents, reports, or links, to provide additional context and resources for the responsible party. ● Assign a designated person or team to follow up on the completion of each action item, ensuring that progress is tracked, deadlines are met, and any obstacles or issues are addressed in a timely manner. ● Encourage open communication and collaboration among team members by providing a platform or space for them to ask questions, seek clarification, or provide updates on the status of their assigned tasks. ● Regularly review and update the action items list to reflect any changes, additions, or completed tasks, keeping everyone informed and aligned with the project's progress.

Additional Information:

Optimize your project management and meeting facilitation with the mega-prompt for ChatGPT. This tool is designed to analyze meeting notes, identify key points, and generate a structured list of action items, ensuring clarity and accountability among all participants. ● Streamline the process of summarizing discussions and decisions. ● Enhance follow-up efficiency by assigning clear tasks and deadlines. ● Boost project tracking and stakeholder communication. The mega-prompt for ChatGPT is essential for project managers and meeting facilitators who aim to improve the productivity of their meetings. It systematically processes the provided information to produce a concise and actionable list, helping teams to stay on track and align with their project goals. In conclusion, master the art of effective meeting management with the mega-prompt for ChatGPT, a crucial tool for any professional focused on driving project success and team collaboration.

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