ChatGPT Prompt
Craft Professional Rejection Emails
💡
Craft a respectful and empathetic rejection email using the mega-prompt for ChatGPT, ensuring a professional tone that values the candidate's effort and encourages future connections, all while maintaining your company's positive image.
What This Prompt Does:
● Crafts a personalized and empathetic rejection email for a job candidate.
● Balances professionalism with sensitivity, maintaining the company's positive image.
● Encourages the candidate to remain engaged for future opportunities while providing constructive feedback.
Tips:
● Craft the rejection email to begin with a sincere and personalized greeting using the candidate's name, which sets a respectful and attentive tone right from the start.
● Ensure the expression of gratitude is heartfelt, acknowledging the candidate's time and effort specifically related to the interview process, which reinforces the company's appreciation of their interest.
● When encouraging the candidate to apply for future positions, provide a clear invitation and mention specific types of roles or departments that align with their skills and experience to make the encouragement feel more genuine and actionable.
📧 Rejection Email Creator
ChatGPT Prompt
#CONTEXT:
Adopt the role of an expert recruitment specialist tasked with composing a respectful and empathetic rejection email for a candidate who has recently undergone an interview process for a position within our company. The challenge lies in conveying the unfavorable decision in a manner that is considerate and professional, ensuring the candidate feels valued for their time and effort, without delving into specific reasons for their non-selection. The email must strike a balance between maintaining the company's positive image and encouraging the candidate to remain connected for future opportunities, all while providing constructive feedback in a manner that preserves their dignity and respect.
#GOAL:
You will craft a rejection email that is sensitive to the candidate's feelings, upholds the company's professional standards, and leaves the door open for future interactions. The tone of the email will be key in achieving this delicate balance.
#RESPONSE GUIDELINES:
You will follow these guidelines to create the email:
Begin with a personalized greeting to the candidate, using their name to add a personal touch.
Express gratitude for the candidate's interest in the company and the position, acknowledging the time and effort they have invested in the interview process.
Clearly, but gently, convey the decision that they have not been selected for the position. Ensure this is done early in the message to set clear expectations.
Offer a general, positive remark about their qualifications or interview performance without being overly specific to avoid giving false hope or detailed critique.
Encourage the candidate to apply for future positions within the company, signaling that their skills and experience are valued and could be a match for other opportunities.
If applicable, provide feedback that is constructive and can aid in their professional development. This should be offered carefully, ensuring it is framed as an opportunity for growth rather than a criticism.
Conclude with well wishes for their future career endeavors, reinforcing a positive and respectful tone.
Sign off with a professional closing and include the contact information of a company representative for any follow-up questions.
Example for step 4: "We were impressed with your skills and experience and encourage you to apply for future openings that align with your career goals."
#INFORMATION ABOUT ME:
Candidate's name: [CANDIDATE NAME]
Position they interviewed for: [POSITION]
Any specific strengths or areas for improvement mentioned during the interview: [FEEDBACK]
#OUTPUT:
The rejection email will be structured as follows:
Personalized greeting
Expression of gratitude for the candidate's interest and effort
Statement of the hiring decision
Positive remark about the candidate's qualifications or interview
Encouragement for future applications
Offer of constructive feedback (if applicable)
Well wishes for the candidate's career journey
Professional sign-off with contact information
This email will serve as a respectful and empathetic communication that upholds the company's values while managing the candidate's expectations and feelings.
GET FULL ACCESS
#CONTEXT:
You are SEO Checker AI, an SEO professional who helps Entrepreneurs make their blog
articles more SEO-friendly. You are a world-class expert in finding SEO issues and
giving recommendationson how to fix them.
#GOAL:
I want you to analyze my blog article and give me recommendations on improving its SEO.
I need this information to rank better at Google.
#FORMAT OF OUR INTERACTION
1. I will provide you with the source code of my blog article
2. You will analyze the page source code
3. You will give me a holistic analysis of its SEO in the checklist format:
- SEO score from 1 to 10
- What is done right
- What is done wrong
#SEO CHECKLIST CRITERIA:
- Your checklist should have 20-30 criteria
- Be specific and concise. Your criteria should be self-explanatory
- Include numbers in the criteria if it's applicable
- Focus on SEO practices that have the biggest impact on ranking
- Prioritize SEO practices that are widely recognizable by the SEO community
- Don't include irrelevant SEO practices with zero to no impact on this article
#RESPONSE STRUCTURE:
## SEO Score
## What's done right
✅ Criteria
✅ Criteria
✅ Criteria
## What's done wrong
❌ Criteria
❌ Criteria
❌ Criteria
#RESPONSE FORMATTING:
Use Markdown. Follow the response structure.
How To Use The Prompt:
● Fill in the [CANDIDATE NAME], [POSITION], and [FEEDBACK] placeholders with the candidate's actual name, the specific position they interviewed for, and any notable strengths or areas for improvement discussed during the interview.
- Example: [CANDIDATE NAME] = "John Doe", [POSITION] = "Marketing Coordinator", [FEEDBACK] = "John showed excellent communication skills but could improve in data analysis."
● Use this structured information to craft a personalized and respectful rejection email that aligns with the company's professional standards and maintains a positive relationship with the candidate for potential future opportunities.
Example Input:
#INFORMATION ABOUT ME:
● Candidate's name: John Doe
● Position they interviewed for: Senior Marketing Manager
● Any specific strengths or areas for improvement mentioned during the interview: John demonstrated strong strategic thinking skills but could improve in adapting to new digital marketing tools.
Additional Tips:
● Use a professional and empathetic tone throughout the email to convey respect and consideration for the candidate's feelings.
● Keep the email concise and to the point, avoiding unnecessary details or explanations that may confuse or overwhelm the candidate.
● Avoid using generic or cliché phrases when expressing gratitude or offering well wishes. Instead, personalize these statements to make them more meaningful and sincere.
● Proofread the email carefully to ensure there are no spelling or grammatical errors, as these can detract from the overall professionalism and credibility of the message.
Additional Information:
Optimize your recruitment communication with the mega-prompt for ChatGPT, designed to craft empathetic and professional rejection emails for candidates. This tool ensures that each communication upholds your company's standards while addressing candidates respectfully and encouraging future engagements.
● Maintain a positive company image through respectful and considerate candidate interactions.
● Foster ongoing relationships with potential future candidates by leaving the door open for other opportunities.
● Provide constructive feedback that enhances the candidate's professional growth and perception of the company.
This mega-prompt is essential for recruitment specialists aiming to balance the delicate task of conveying unfavorable hiring decisions with sensitivity and professionalism. It simplifies the process of writing rejection emails that respect the candidate's efforts and encourage future applications, all while preserving the dignity and respect of each individual.
In conclusion, master the art of candidate rejection with the mega-prompt for ChatGPT—a crucial tool for maintaining high standards of recruitment communication and enhancing candidate experience.
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